KAMPALA – Justice Susan Abinyo of the Commercial Court held a meeting with the Systems Administrator, clerks, and the in-charge of the Open Registry at the Division, to explore ways of improving case file management.
The meeting that was held at the Court, was attended by the Division’s Registrar, Kanyange Suzan and Ag. Assistant Registrar Lilian Bucyana.
“There are some gaps in our reporting tool. I want to know your challenges in reporting your statistics,” Justice Abinyo said.
She pointed out that the tool does not reflect statistics of backlogged cases and that the Court Case Administration System has so many unallocated files, and inaccurate data.
She called for self-initiative in following and rectifying mistakes that have been identified at any stage of the case flow cycle, urging the staff to make use of the Systems Administrator and the In-charge to the Open Registry, whenever they encounter a problem.
One of the concerns that the participants highlighted was the effects of frequent transfers of Judicial Officers and other court staff which in part has led to inaccurate data records.
It was agreed that all staff acquaint themselves with files under their care, and carry on a continuous update and reconciliation of data in regards to the status of physical files and their corresponding electronic data.
HW Kanyange advised clerks to update the system on a daily basis to avoid accumulation of workload.
Amendment of the reporting tool, defining clear roles to various court officers in the cycle of the case flow and harmonizing of data were among the key resolutions reached.
The Registrars said they were available for consultations and support to improve the court’s data and case file management.
When Justice Dr Henry Peter Adonyo became the Head of the Commercial Division, all the Judges at the Court were assigned different roles, with Justice Abinyo being in charge of Case Management.